CCTCA Speaker Guidelines
1. The Speaker (the "Speaker") will attend and present a session lecture at Calgary City Teachers' Convention Association (CCTCA) on behalf of the Alberta Teachers’ Association (ATA) in Calgary, Alberta on February 12 and/or 13, 2009 (the "Event")
2. Within a reasonable time prior to the Event, the Association will inform the Speaker of the specific location and time that the Speaker will be presenting his or her session(s).
3. Honorarium: The standard honorarium offered will be $150/75 minute session.
4. GST: Good and Services Tax (GST) charged by a Speaker who is being paid for attending the Event will be honoured only if the Speaker has provided a business registration number to the Association. GST must be included in the honorarium.
5. Expenses
Out of town speakers will be provided with accommodation as required at our host hotel in Calgary. Additional accommodation will be at the expense of the speaker unless pre-arranged by CCTCA. Incidentals charged to the room will not be reimbursed (i.e., liquor, movie rentals, room service, etc.). Further information regarding accommodations, if required, will be included in a speaker confirmation letter.
Any costs of accommodation beyond those of the Speaker specifically are the responsibility and at the sole expense of the Speaker, unless otherwise arranged in writing with the Association.
Speakers will be reimbursed for all expenses as per guidelines below. This amount includes travel, parking and meal costs. No other expenses incurred by the speaker will be covered by the Association.
The Speaker is responsible for making all travel arrangements.
Travel & Subsistence Allowance*
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Banff
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$150
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Edmonton
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$425
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Fort McMurray
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$500
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Grand Prairie
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$500
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Lethbridge
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$250
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Medicine Hat
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$300
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Red Deer
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$150
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Toronto
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$775
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Vancouver
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$475
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Victoria
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$800
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Winnipeg
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$525
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*Allowance for any locales not listed will be based on the nearest large city.
c. Photocopying and Material Allowance
All duplications and handouts are the responsibility of the speaker.
An additional allowance of $25 will apply for speakers providing significant materials to participants. Should the speaker wish to claim the materials allowance, a copy of materials must be forwarded by December 31, 2008 to the Program Chair.
Only one day of release time per session is offered.
Should a contract be offered, the speaker will be required to provide additional contact information in order to ask the appropriate people permission for the speaker to be released. It is the sole responsibility of the speaker to provide the appropriate contact information to CCTCA. The deadline for providing the information is October 31, 2008. If you have any questions please contact the Past-President.
Should a contract be offered, the speaker must provide either (a) a SIN or (b) an invoice from a company. This information will be used as required by the Canada Revenue Agency (CRA) to report income. If you have any questions please contact the CCTCA Secretary-Treasurer. All invoices must include a GST business registration number.
7. Conflict of Interest: The Speaker must refrain from selling any materials or products or otherwise engaging in any promotional activity within the context of the lectures or sessions at which he or she is presenting. If a speaker chooses, he or she may contact their publisher to request that a booth be available for promotion of their books and materials. Booths can be booked through the Exhibits Chair.
8. Cancellation
a. The Speaker may cancel his or her appearance at the Event without penalty, provided that:
i. the Association receives written notice of such cancellation by no later than 90 days prior to the Speaker's first scheduled speaking engagement at the Event; or
ii. in the event that the Speaker's cancellation is by reason of illness or bereavement, the Association receives from the Speaker:
1. written notice of such cancellation prior to the Speaker's first scheduled speaking engagement at the Event; and
2. satisfactory confirmation, within 2 weeks of the conclusion of the Event, that an illness or bereavement in fact existed which necessitated the Speaker's cancellation of his or her appearance at the Event.
b. If the Speaker cancels his or her appearance at the Event, but fails to do so in accordance with Clause 8(a) above:
i. the Speaker will be responsible for the cost incurred by the Association to rent the room in which the Speaker was scheduled to speak, provided that the Association, upon having made reasonable efforts, is unable to arrange for an appropriate replacement speaker; and
ii. the Speaker will be responsible for all pre-arranged travel and/or accommodation costs (including any additional penalty costs), provided that the Association is unable, through reasonable efforts, to arrange for a replacement speaker to travel and stay in the Speaker's place or otherwise avoid those costs being incurred.
c. The Association shall communicate to the Speaker in writing by no later than two weeks after the conclusion of the Event all costs that the Speaker becomes responsible for as a result of his or her cancellation of their appearance at the Event.
d. Except as otherwise provided in this agreement, the Association will not be responsible for special, incidental, or consequential damages in any circumstances, including circumstances arising from the Association's cancellation of the Event or the Speaker's session(s) for any reason or at any time whatsoever.
e. If the Association cancels the Event or the Speaker's session(s), the Association will be responsible for the pre-arranged travel and/or accommodation costs (including any additional penalty costs) of the Speaker that are associated with the Speaker's intended engagement at the Event, provided that neither of the parties is able, through reasonable efforts, to arrange for those costs to be avoided.
f. If the Association cancels the Event or the Speaker's session(s), the Association will not be responsible for payment of any honorarium or appearance fee that the Speaker would have received pursuant to this contract had the Event or session(s) not been cancelled.
g. If the Association cancels the Event or the Speaker's session(s), the Association may, at its discretion, compensate the Speaker for all or part of the costs that the Speaker incurred in preparation for the Event or otherwise. Such compensation by the Association will not be construed to be a waiver of the Association's rights under clause 8(d) of this agreement or otherwise stop them from relying on those rights.
h. Any monies payable between the parties, either for honorarium, reimbursement of expenses or otherwise, must be paid in full by no later than two weeks after the amount owing has been properly communicated to the other party pursuant to the terms of this agreement, and will not be paid at or before the Event.
9. The Alberta Teachers’ Association requires the information contained on this form in order to conduct the professional and business affairs of its membership and will collect, use and disclose the personal information about you accordingly. For inquiries, objections or concerns about how the Personal Information Protection Act applies to your personal information please refer to our privacy policy on the Alberta Teachers’ Association website.
10. This document represents the entirety of the agreement between the parties. There are no other representations, conditions or warranties.
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