Speaker Honouraria & Expenses
Speakers, please familiarize yourself with the following details regarding types of session, honouraria, expenses, and other financial details.
Types of Session
- ”Spark” Session- A 60 minute session that provides adequate time to introduce and explore a unit, novel idea, or pedagogical approach. Spark sessions run from 09:00-10:00; 10:45-11:45; 12:30-13:30 and 14:15-15:15.
- ”Ignite” Workshops- A half day workshop which includes lots of time for a combination of presentation, discussion, and active teacher participation. Ignite workshops will be scheduled from 09:00-11:45 or 12:30-15:15 and should include a short break, when needed.
- “Campfire” Intensives- A full day seminar organized around a particular theme or subject which includes ample time for teachers to work with presenters to fully explore a topic and to collaborate with colleagues so knowledge can be transferred back to their school contexts. Campfire intensives will run from 09:00-15:15 and should include lunch and breaks, as needed.
- “Bonfire” Symposia- A two-day symposium which provides time for teachers and presenters to explore a theme or subject in an indepth way via a combination of speaker presentations, breakout sessions, group, and individual work time. Bonfire symposia will run from 09:00-15:00 on both days of convention, with scheduled lunch and coffee breaks.
Speakers receive a modest honourarium to compensate them for the time they spend preparing session presentations and materials. This amount is reported to the Canada Revenue Agency (CRA) by the Alberta Teachers’ Association (ATA).
Our standard honourarium for each type of session is as follows:
- ”Spark” Sessions- $150
- ”Ignite” Workshops- $300
- “Campfire” Intensives- $600
- “Bonfire” Symposia- $1200
Only in rare cases will a different honourarium be negotiated or approved.
This honourium will be shared between speakers who co-present. Co-presenters offering Campfire intensives and Bonfire symposia which contain multiple concurrent break-out sessions must understand that this does not entitle each speaker to accumulate honouraria for each individual seminar within their larger events unless this has been preapproved.
If payment is to be split between multiple speakers, all speakers must provide their social insurance number and home address to the ATA for tax reporting purposes. Alternatively, one individual or company may receive payment and ensure the distribution of these funds between speakers. This individual or entity would have to provide a social insurance number or GST number and the ATA will report the total honourarium to the CRA as being received by this one individual or entity.
Collecting Speaker Honouraria
If your proposal included an honourarium request and your contract was accepted, then a cheque will be issued to you after your final session is over at the nearest Speaker/Host lounge. Please note, there are two lounges, one at St. Mary's High School (in the staff room on the main floor) and one at the Calgary TELUS Convention Centre (in Telus 111 on the main floor of the north building).
Speakers receiving payment will need to provide their social insurance numbers. Companies receiving payment will need to provide an invoice for their services. GST will not be paid unless an invoice includes a CRA GST Registration Number.
The provincial Albera Teachers' Association will provide T4 slips each year to speakers whose payment passes a threshold level determined by ATA accountants which is currently $500.
International speakers should complete a CRA 105 Waiver form or 15% of their honouraria will be held for tax purposes.
Travel Allowance (Receipts not required)
Travel within Alberta
Speakers driving between 100 km and 400 km (one way) will receive a travel allowance based on their total kilometrage from their home to the Hyatt Regency Hotel. This amount will be added to the honoraria cheque and does not require receipts to be submitted. The current rate for reimbursement is $0.46/kilometer. This allowance covers the costs of gasoline, vehicle wear and tear, parking (including at convention venues and the hotel), and any meals/snacks on the road.
- Travel of 100 km (one way) or less- no allowance
- Travel of 101 km - 400 km (one way)- $0.46/km
- Travel over 400 km (one way)- flight + $250 travel allowance
Travel by Air
Speakers traveling further than 400 km (one way) are encouraged to fly to Calgary at the expense of the CCTCA. A $250 allowance will be provided for all speakers flying into Calgary to help with meals and ground transportation. This expense allowance is added to the honouraria cheque and does not require receipts to be submitted.
Actual Expense Remuneration (Receipts required)
With the advanced permission of the CCTCA only speakers may be reimbursed for their actual costs provided original receipts are provided. It is the responsibility of the speaker to create an invoice for all expenses and send this, along with receipts, to the CCTCA.
The Canadian Revenue Agency considers $17 to be reasonable for the meal portion of travel allowance and the CCTCA, therefore considers $17 for breakfast, $17 for lunch, and $34 for dinner to be reasonable meal averages. If your meal costs are exceeding these guidelines by a significant margin, the CCTCA Treasurer reserves the right to cap your reimbursement at the $17, $17, $34 rate.
Actual expenses will be paid as follows: the predetermined travel allowance will be added to the speaker's cheque. Any difference owed after actual expense claims are received will be paid in a separate cheque and will be sent to the speaker by mail.
Many of our speakers travel with a significant other, business associate, or assistant. Please be aware that the CCTCA only covers the expenses of its contracted speakers. If you intend to claim your actual expenses, when dining, please ensure that receipts/bills are split and that only the speaker's meals are submitted.
Copying and Materials
As mentioned in the speaker information and contract, the CCTCA does not provide remuneration for copied session materials nor does it provide copying for speakers. Please make use of our the speaker file drop/file sharing system so delegates with your materials. If you requested a preregistered session, you will receive email lists of your delegates.
If you requested substitute coverage, you must provide the CCTCA Past-President with the name and contact information for the HR representative in your school board who can be contacted to arrange payment. The CCTCA pays school boards directly for sub coverage once invoiced; payment is not made directly to speakers.
As in previous years, the Calgary City Teachers' Convention arranges for flights for speakers through our travel agent:
Do not book your own air travel to and from Calgary and expect reimbursement unless this request has been approved by the CCTCA in advance. The CCTCA uses travel points to book most flights and is able to arrange most airline travel for the cost of taxes only.
Accommodation will be provided for out-of-town speakers (if requested) at the Hyatt Regency Hotel for either the night before or night after a speaker presents. If a speaker is presenting on both days of convention or travels more than one day's reasonable travel from Calgary, they will receive two nights of accommodation.
Once sessions are scheduled and confirmed, speakers will receive an email including a reservation website link and an access code (that will connect their room fee and taxes to the CCTCA master account). Speakers will have to provide a credit card to pay for parking (if necessary), meals, and other room charges.
The CCTCA Executive Assistant and Hyatt staff will help you register if needed.