Exhibit Move-In / Move-Out Procedures

Move In

The loading dock will be open from 9:00 AM to 7:00 PM on Wednesday, February 15. Exhibit deliveries should be made to the Calgary TELUS Convention Center North Loading Dock, 705-1^st Street S.E. Calgary, Alberta.

All deliveries should be addressed as follows:

2019 Calgary City Teachers’ Convention

c/o 705 – 1^st Street SE

Calgary, AB T2G 2G9

North Loading Dock (403) 261-8583

Exhibiting Company Name:

Booth #:

Onsite Contact Person Name:

Onsite Contact Person Cell #:

If you are bringing materials, drive into the loading dock (corner of 1^st Street and 7^th Avenue) with your booth number ready. Superior Shows representatives will take your materials to your booth. Once your vehicle is unloaded, exit the loading dock and park at one of the parking lots in the area, including the one at the Convention Centre.

Please note that parking is at your cost and will not be reimbursed. When you enter the Convention Centre, take the escalator to the second level and follow the signage to the exhibitor entrance, a grey door on the west/left side of the exhibit hall. Entry through the main glass doors is only possible during show hours.

February 15, 2023 a CCTCA exhibits representative will be present from 9:00 AM - Noon and 1:00 PM - 7:00 PM to direct you to your booth location and give you the WiFi password as well as exhibitor passes. These passes must be shown to security to enter through the exhibitor entrance Thursday and Friday morning between 7:00 and 8:00 AM. If you arrive during normal exhibit hours, you may enter through the main glass doors and no pass is required.

Please note the latest time exhibitors may arrive to set up their booths on Wednesday February 15, 2023 is 6:30 PM. Your booth must be set up by 7:00 PM on Wednesday, February 15, 2023. Should unforeseen circumstances arise where you will not be arriving by 6:30 PM, it is imperative that you notify the CCTCA Past President immediately at cctcapastpresident@gmail.com. Exhibitors who have not made contact with the CCTCA Past President will not be permitted to set-up on Thursday and will be assumed to have abandoned their booth.

During Convention

**During the convention, if assistance is required, dial 333 on a beige house phone found on the outer walls of the exhibit hall.**

Exhibit hours are:

Thursday February 16th 8:00 AM to 3:30 PM. Booths must remain open Thursday until 3:30 PM

Friday February 17th 8:00 AM to 3:00 PM Booths must remain open Friday until 3:00 PM. Please do not dismantle your display prior to the prescribed times.

NOTE, there are approximately 12,000 registered guests at Calgary City Teachers Convention.

There are scheduled sessions with 45 minutes to one hour to move between sessions. As an in-person exhibitor you will experience an increase in visitation during these times. Sessions start at 9:00 am, 10:15 am, 12:30 pm and 2:15 pm. Keynotes are scheduled hourly.

There are a number of redesigns to increase traffic through the exhibitor hall.

Keynote presentations are located in the Exhibitor Hall. Therefore exhibitors will note a surge of up to 1000 people entering the exhibitor hall as the keynote sessions end approximately every two hours starting at 10:00 am, last session ends at 3:00 pm.

A teacher lounge with a big screen TV where teachers can view the keynote speakers, live streaming will also be located at the back of the exhibitor hall, increasing teacher presence.

If you have further questions regarding exhibitor hall capacities and design, contact cctcaexe@gmail.com

Move-Out & Storage for the Palliser Teachers' Convention

Representatives from Superior Show Services will visit each booth during convention to hand out instructions on move-out. In general this process works in the exact reverse of move-in. Exhibitors will pack up their materials and identify all materials with their booth number. At the end of the day, Superior Show Services will move supplies to the loading dock for pick-up. All display materials must be removed from the exhibit floor by 7:00 PM on Friday.

Exhibitors wishing to store their materials until the Palliser Teachers' Convention the week after the Calgary City Teachers' Convention may arrange to do so using the Superior Services order forms.