Speaker Guidelines

1. The Speaker (the "Speaker") will attend and present a session lecture at Calgary City Teachers' Convention Association (CCTCA) on behalf of the Alberta Teachers’ Association (ATA)  in Calgary, Alberta on February 13 and/or 14, 2020(the "Event").
   
   
2. Within a reasonable time prior to the Event, the CCTCA will inform the Speaker of the specific location and time that the Speaker will be presenting his or her session(s).
   
   
3. Honorarium (More detailed information about honouraria can be found HERE.)
   
1. The standard honorarium offered will be $200/60 minute session, $400/half day workshop, $800/full day workshop, and $1,600/two day symposium.
   
2. The ATA requires that the CCTCA provide the Calgary Board of Education and Calgary Catholic School District with the names of any CBE and CCSD teachers who are speaking at convention and receiving an honorarium.
   
   
4. GST
1. Good and Services Tax (GST) charged by a Speaker who is being paid to present at the Event will be honoured only if the Speaker has provided a business registration number to the CCTCA.  GST will be paid on the full amount of the honorarium.
   
   
5. Expenses (More detailed information about expenses can be found HERE.)
   
   1. Speakers from out-of-town who qualify will be provided with a single night's hotel room at the Calgary Hyatt Regency Hotel.  Additional hotel nights may be provided at the discretion of the CCTCA and will be made available on a priority basis for speakers offering multiple sessions or traveling long distances. Additional accommodation will be at the expense of the Speaker. Incidentals charged to the room will not be reimbursed (i.e., parking, liquor, movie rentals, room service, etc.). Further questions regarding accommodations, can be directed to the CCTCA Executive Assistant at CCTCAexec@gmail.com.
   2. Any costs of accommodation beyond those of the Speaker specifically (e.g. for assistants or spouses) are the responsibility and at the sole expense of the Speaker, unless otherwise arranged in writing with the CCTCA.
   3. Speakers traveling into Calgary from within Alberta may receive a travel allowance as follows:
           a. Travel of 100 km (one way) or less - no allowance
           b. Travel of 101 km - 400 km (one way) - $0.46/km
           c. Travel over 400 km (one way) - flight + $250 travel allowance
      
      Costs affiliated with travel, expenses and accommodations MUST be pre-approved by the CCTCA and agreed upon prior to the speaking engagement. Any travel, expenses and accommodations which are not pre-approved and agreed upon prior to the speaking engagement will be the responsibility and at the sole expense of the Speaker.
   4. Speakers traveling from farther north than Edmonton or from other provinces are strongly encouraged to travel by air using the preferred CCTCA travel agency. A combination of air and ground expenses will be covered by the $250 travel allowance. If a speaker is required to travel from remote areas (greater than 100 kms) to an airport, ground travel may be negotiated on a case by case basis. 
      Costs affiliated with travel, expenses and accommodations MUST be pre-approved by the CCTCA and agreed upon prior to the speaking engagement. Any travel, expenses and accommodations which are not pre-approved and agreed upon prior to the speaking engagement will be the responsibility and at the sole expense of the Speaker. 
   5. The CCTCA will arrange and pay for economy class air travel for Speakers flying to Calgary.  The CCTCA may also pay an allowance of $250 to cover the Speakers' ground transportation to/from their home airport and from/to the Calgary airport. Travel to and from airports by town car or limousine must be approved by the CCTCA in advance or will not be eligible for reimbursement. Speakers flying in will have their travel arrangements made by CCTCA.
      Costs affiliated with travel, expenses and accommodations MUST be pre-approved by the CCTCA and agreed upon prior to the speaking engagement. Any travel, expenses and accommodations which are not pre-approved and agreed upon prior to the speaking engagement will be the responsibility and at the sole expense of the Speaker.
   6. All duplications and handouts are the responsibility of the speaker.  No additional funding will be provided.  Speakers are strongly encouraged to use online file sharing sites or the convention app to share their documents wirelessly with the delegates. 
   7. For out of town Speakers, one day of substitute covereage will be paid for by the CCTCA unless a second day is required based on program or travel needs.  Payment for substitute teachers will be made to school districts directly, not to Speakers.
   8. In regards to substitute payment, the CCTCA will not cover exorbitant fees charged by some boards (that include pension and benefit payments). If you have any questions please contact the CCTCA Past-President at CCTCApastpres@gmail.com.
      
      
6. Payment
1. Should a contract be offered, the Speaker must provide either (a) a social insurance number or (b) an invoice from a company.  This information will be used as required by the Canada Revenue Agency (CRA) to report income. If you have any questions please contact the CCTCA Treasurer at CCTCAtreasurer@gmail.com.   Invoices charging GST must include a GST business registration number.
   
2. Where multiple Speakers are co-presenting, each individual speaker requesting payment must provide their social insurance number.  Alternatively, one speaker or entity may receive payment for all presenters but the total honourarium will be reported to the CRA as being income received by that individual or entity.
   
3. Cheques are provided after a Speaker's final session is completed.  Cheques that aren't picked up will be mailed after the Event.  In rare cases, electronic fund transfers may be requested rather than payment by cheque.
   
   

7. Materials and Material Fees

1. The Speaker must refrain from selling any materials or products or otherwise engaging in any promotional activity within the context of the sessions at which he or she is presenting. If a speaker chooses, he or she may contact their publisher to request that a booth be available for promotion of their books and materials.  Booths can be booked through "Exhibits" menu on this website.
2. In some cases, the CCTCA may collect fees from teachers to cover the costs of offsite activities and consummables.  In most cases, these fees will be paid to the Speaker after the Event.
3. If a speaker requires compensation for materials the speaker MUST provide a list of materials used in the session.  The value charged must be representative of materials used,  no surcharging is allowed.  All material fees must be pre-approved by the CCTCA.  If pre-approval of speakers costs is not obtained the cost will be responsibility and at the sole expense of the speaker.
   
   

8. Cancellation

1. The Speaker may cancel his or her appearance at the Event without penalty, provided that the Association receives written notice of such cancellation by no later than 90 days prior to the Speaker's first scheduled speaking engagement at the Event.
   
2. In the event that the Speaker's cancellation is by reason of illness or bereavement, the Association receives from the Speaker:
   
   1. written notice of such cancellation prior to the Speaker's first scheduled speaking engagement at the Event; and
   2. satisfactory confirmation, within 2 weeks of the conclusion of the Event, that an illness or bereavement in fact existed which necessitated the Speaker's cancellation of his or her appearance   at the Event.
      
3. If the Speaker cancels his or her appearance at the Event, but fails to do so in accordance with 8.1 and 8.2 above:
1. the Speaker will be responsible for the cost incurred by the Association to rent the room in which the Speaker was scheduled to speak, provided that the Association, upon having made reasonable efforts, is unable to arrange for an appropriate replacement speaker; and
2. the Speaker will be responsible for all pre-arranged travel and/or accommodation costs (including any additional penalty costs), provided that the Association is unable, through reasonable efforts, to arrange for a replacement speaker to travel and stay in the Speaker's place or otherwise avoid those costs being incurred.
   
4.  The Association shall communicate to the Speaker in writing by no later than two weeks after the conclusion of the Event all costs that the Speaker becomes responsible for as a result of his or her cancellation of their appearance at the Event.
   
5. Except as otherwise provided in this agreement, the Association will not be responsible for special, incidental, or consequential damages in any circumstances, including circumstances arising from the Association's cancellation of the Event or the Speaker's session(s) for any reason or at any time whatsoever.
   
6. If the Association cancels the Event or the Speaker's session(s), the Association will be responsible for the pre-arranged travel and/or accommodation costs (including any additional penalty costs) of the Speaker that are associated with the Speaker's intended engagement at the Event, provided that neither of the parties is able, through reasonable efforts, to arrange for those costs to be avoided.
   
7. If the Association cancels the Event or the Speaker's session(s), the Association will not be responsible for payment of any honorarium or appearance fee that the Speaker would have received pursuant to this contract had the Event or session(s) not been cancelled.
   
8. If the Association cancels the Event or the Speaker's session(s), the Association may, at its discretion, compensate the Speaker for all or part of the costs that the Speaker incurred in preparation for the Event or otherwise. Such compensation by the Association will not be construed to be a waiver of the Association's rights under other parts of this agreement nor otherwise stop them from relying on those rights.
   
9. Any monies payable between the parties, either for honorarium, reimbursement of expenses or otherwise, must be paid in full by no later than two weeks after the amount owing has been properly communicated to the other party pursuant to the terms of this agreement, and will not be paid at or before the Event
   

   
   

9.  Professionalism in the workplace.

All speakers must conduct themselves in a professional manner in accordance with ATA values.

10.  Collection and Use of Personal Information

     The Alberta Teachers’ Association requires the information contained in session proposals in order to

     conduct its professional and business affairs and will collect, use and disclose the personal information

     about you accordingly.  For inquiries, objections or concerns about how the Personal Information

     Protection Act applies to your personal information, please refer to the privacy policy on the Alberta

     Teachers’ Association website.

This document represents the entirety of the agreement between the parties. There are no other representations, conditions or warranties.