Speaker Honoraria & Expenses
Speakers, please familiarize yourself with the following details regarding types of session, honoraria, expenses, and other financial details.
Types of Session
- 60 minute sessions - 60 minutes sessions provide adequate time to introduce and explore a unit, novel idea, or pedagogical approach.
- Half Day Workshops - A half day workshop includes time for a combination of presentation, discussion, and active teacher participation.
- Full Day Workshops - A full day workshop is organized around a particular theme or subject which includes ample time for teachers to work with presenters to fully explore a topic and to collaborate with colleagues so knowledge can be transferred back to their school contexts.
Speaker Honoraria
Speakers receive a modest honorarium to compensate for the time spent preparing session presentations and materials. This amount is reported to the Canada Revenue Agency (CRA) by the Alberta Teachers’ Association (ATA).
Our standard honorarium for each type of session is as follows:
- 60 minute Sessions - $300
- Half Day Workshops - $600
- Full Day Workshops - $1,200
This honorarium will be shared between speakers who co-present. Co-presenters offering Full Day Workshops which contain multiple concurrent break-out sessions does not entitle each speaker to accumulate honoraria for each individual seminar within their larger events unless this has been pre-approved.
If payment is to be split between multiple speakers, all speakers must provide their social insurance number and home address to the ATA for tax reporting purposes. Alternatively, one individual or company may receive payment and ensure the distribution of these funds between speakers. This individual or entity would have to provide a social insurance number or GST number and the ATA will report the total honorarium to the CRA as being received by this one individual or entity.
Collecting Speaker Honoraria
If your proposal included a request for an honorarium and your session was accepted, then a cheque will be issued to you after your final session is completed.
Speakers sessions, with individuals speaking they will be required to provide social insurance numbers during the contracting phase. All information will be collected using a secure site. Speaker sessions, which are
organizations/companies receiving payment will need to provide an invoice for their services during the contracting phase using a secure site. Failure to provide this information may exempt your session.
Sessions which have an additional fee for materials and supplies will be required to provide an invoice for approved materials and supplies. These will be paid as expenses. Please note, CCTCA will not pay additional administration fees for materials. All materials must be the value of the materials plus related taxes.
Expenses
Speakers who have applied for expenses during the application process and had the application approved may received reimbursement of expenses.
Costs affiliated with the session MUST be applied for in the initial application. This is a component of the approval process. If these additional expenses are approved, expenses will be reviewed and paid on an individual basis. If expenses are NOT applied for and not approved prior to the speaking engagement all expenses will be the responsibility of the speaker.
Copying and Materials
The CCTCA does not provide remuneration for copied session materials nor does it provide copying services to speakers. Upload all documents for sessions to the registration system when it opens. If you need assistance with the process contact cctcaexec@gmail.com
Substitute Coverage
If you requested substitute coverage, you must provide the cctcatreasurer@gmail.com with the name and contact information for the HR representative in your school board who can be contacted to arrange payment. The CCTCA pays school boards directly for sub coverage once invoiced; payment is not made directly to speakers.
TRAVEL AND ACCOMMODATIONS
Approved sessions which require travel and accommodations:
Will have travel covered if presenters travel from OUTSIDE Calgary and District teachers and they are not an affiliate of ATA Local 38 or ATA Local 55. Travel must exceed 100 kms.
Pre approved travel will be paid at $.58 per km from the place of residence to the venue, using google maps kilometrage.
Flights will be offered to presenters, under the following conditions:
Flight cost vs kilometrage is more cost effective.
Airport travel is not accessible in the geographical area.
Accommodation will be offered to presenters for one night before or one night after the approved presentation.
Additional nights will be negotiated, as required.
Meals
Pre approved meals for speakers traveling from outside of Calgary, distances greater than 100 kms, will be paid at the following rate, with receipts.
Breakfast $23.00 including taxes and tip.
Supper $35.00 including taxes and tip, no alcohol.